Digital Regulatories is a hot topic. The title of Hanjoerg's (CEO of ISS AG) speech at the Tuttlinger Innovationsforum will be “Digital RA, a contribution to a shorter time to market”. The fact, that we were invited for this talk shows, that there is a lot of interest for this topic.

However: ISS is investing for the simplification of Regulatory Submission processes by the means of IT for a long time, much longer than Digitalization was seen as an important mega trend. The talk will show possibilities and limitations of digital RA.

Article about REGULA™

In the November 2016 issue of the journal DeviceMed you can find an article about REGULA™. This article was one of the most read DeviceMed articles in November 2016.
DeviceMed Article about REGULA™ (German)

REGULA™ - Features Overview

Submission Management

➔ Electronic management of submissions and timelines
➔ Centralized management of information and data
➔ Guided process for initialization of new submissions

Permanent Tracking

➔ Approved products (market coverage)
➔ Pending registrations (in work)
➔ Countries where selling is explicitly blocked

Warning Management

➔ Expiring registrations
➔ Stalled registrations
➔ Expired registrations

Re-Registration with a few clicks

➔ Simple re-registration process
➔ Only a few clicks needed
➔ Keep or discard documents
➔ Automatic archiving of old registrations (inactive)

Country Templates

➔ Save your experience
➔ Create your own country templates for future registrations
➔ Purchase templates of ISS AG, Integrated Scientific Services

Automatic Reporting

➔ Create your specific management reports
➔ Save your most frequently used reports
➔ Create and send reports periodically and automatically to defined people
➔ Export your reports to CSV

Embedded Task Management

➔ Management of to-do’s
➔ Assign tasks to people
➔ Progress control of tasks

Simple Submission Compilation

➔ Collection of submission content in a ZIP-File
➔ Creation of an automatic PDF index e.g. according to STED
➔ Choose the hierarchy within the ZIP-File (flat or chapters)

Knowledge Management

➔ Place information and comments on each level
➔ Inform colleagues about important information
➔ Conclude phone calls in a brief submission comment

Benefits of REGULA™

  • Time saving in initial registrations
  • Documents are available in REGULA™
  • Possibility to work with templates
  • Key information about the country available
  • Time gaining in re-registrations process
  • Keep products of base registration
  • Keep existing/valid documents of base registration
  • Easy replacement of documents/products
  • Automatic archiving of foreign registration
  • Time saving in retrieving documents
  • Many filter possibilities
  • Well thought out search feature
  • (e.g. to which countries has a specific document been submitted)
  • Good versioning / history
  • Reduction of questions to RA department
  • Creation of specific management reports
  • Automatic creation and sending of specific reports to defined people
  • Viewer right for selected people
  • Risk reduction of missed deadlines
  • Warning when submissions expire soon
  • No submissions fall unintentionally into oblivion
  • Simplification of the labor division
  • RA-Task management directly in REGULA™
  • Comments and information can be placed on each level
  • Improvement of project management
  • Overview of responsibilities
  • Overview of market priorities
  • Creation of specific project reports
  • Time saving in getting submission information
  • What is the current market coverage
  • Which submissions are currently in work
  • Where is a specific product approved in the world
  • etc.

REGULA™ - Implementation process

We consider each REGULA™ introduction as a project and for each introduction we work through the following steps:

1. Demo / Preparation

2. Workshop on site

3. Development of prototype

4. Testing phase

5. Final adjustments

6. Introduction training

As we are owner of the source code customizing according to customer wishes is possible.

The duration of a REGULA™ introduction depends on the complexity of the customer’s situation.
Experience value: 3-9 months

REGULA™ will be installed on your own IT-infrastructure.

REGULA™ allows data interaction via interface to third-party systems. Visualization:

System requirements

The system requirements are depending on the complexity of the customer’s structure, the number of users and the data volume intended to be stored in REGULA™.

The installation of REGULA is done on a dedicated server (windows or Linux). Detailed server requirements and the installation process are defined during the introduction project.

The access to REGULA™ is done via web browser. For an unrestricted use of REGULA™, JavaScript needs to be activated in the browser.

REGULA™ - The Investment

Initial cost

REGULA™ is not just a software, it is a project. Based on foreign projects the cost constellation is as follows:

Recurring cost

The recurring costs are calculated on the initial investment and on other factors:

Six reasons for REGULA™

Reduction of time to market

➔ Approve your products earlier on the market by using REGULA™
➔ Be faster than your competitors in getting market presence

Reduction of business risks

➔ No submissions fall unintentionally into oblivion
➔ Permanent tracking of submitted content
➔ People are informed at anytime
➔ Products are only sold to countries where selling is allowed in

Increase of turnover

➔ The earlier you get the approval on the market the faster you can begin to sell

Improvement of efficiency

➔ More efficient and structured working in daily business
➔ REGULA™ pushes your employees to work disciplined

Enhancement of transparency

➔ Get a better and transparent overview of your regulatory affairs activities
➔ REGULA™ presents information understandable for everyone.

Standardization of your RA Structure

➔ The introduction of a REGULA™ system can be a good opportunity to analyze the existing companywide structures and processes as well. Perhaps there is much room for improvement?

REGULA™ - Your contact

Are you interested in more information about REGULA™ or do you wish a live-presentation of the application?
Frederic Kaiser Website

Frederic Kaiser
Product Manager

Tel. +41 32 513 67 78 | Mail